Central Michigan Sportsman’s Club
4391 E. Stanton Rd Stanton, MI 48888
Federal Tax Id Number: 38-6087772
Articles of Incorporation for this club were filed with the Michigan Department of Commerce on 11/28/1955. State Id number is 817024
Constitution and Bylaws of the Central Michigan Sportsman’s Club as revised on April 3rd, 2016.
Language used in this document shall be that of the male gender as a matter of convenience. This shall in no way imply discrimination based on gender. Any statements made shall apply equally to males or females.
Article 1: Name
The name of this organization, a nonprofit corporation of the state of Michigan, shall be Central Michigan Sportsman’s Club Inc. Location of the club is in Day Township, Montcalm County, and state of Michigan. The mailing address shall be:
4391 E Stanton Rd or PO Box 406
Stanton, MI 48888
Article 2: Objectives
Section 1: Purpose
The purpose of this organization shall be to promote sound conservation practices and environmental programs; to save and defend from waste the natural resources of our state, in particular, wildlife, and to promote sportsmanship, boating safety, and hunter education.
Section 2: Goals
The goals of this club are to provide education about safe and sportsman-like hunting practices, to encourage enjoyment of outdoor activities, and to initiate community service programs in our area. The organization shall be operated on a non-profit basis for charitable, scientific and educational proposed with the meaning of section 501 c. 3 of the Internal Revenue Code of 1986, as amended, or the corresponding provisions of any future Federal Tax Laws.
Section 3: Club Property
In order to meet these objectives, the organization shall acquire and maintain adequate properties and assets. The corporation may engage in any lawful activity including the receipt and administration of funds for these purposes.
Article 3: Positions of Service to the Club
Section 1: Officers
- The officers of this club shall consist of a president, vice-president, secretary, treasurer, firearms range officer, and an archery range officer, such officers being elected. The president, treasurer, and gun range officer are elected for 2 year terms on odd years. The vice-president, secretary, and archery range officer are elected for 2 year terms on even years.
- When convenient or necessary, not more than 2 offices may be combined and filled by one (1) person. An exception to this would be the president/vice-president combination.
Section 2: Board of Directors
- The club shall maintain a board of directors consisting of all currently serving officers, the immediate past president of the club (if different than current), and four (4) persons elected from the general membership.
- The board of directors shall be made up of at least four (4) members. In the event that no persons from the general membership are willing or able to serve, these four (4) members will consist of currently serving officers and the immediate past president (if different than current).
Section 3: Committees
- Committees shall be formed when necessary to research or carry out any club projects. The following shall be considered as necessary special committees to be formed annually
- Gun Show Committee
- Nominating Committee
- Events Committee
- Committee members will serve by appointment.
Section 4: Public Representation of Club
- The club shall not be considered a political organization, and no individual or group of individuals shall state any views as being those of the club’s except for what is contained in Article 2 of the bylaws.
Section 5: Liabilities of Officers and Directors
- To the extent of permitted by law, a volunteer director shall not be personally liable to the corporation or its members for monetary damages for breach of director’s fiduciary duty.
- The corporation assumes all liability to any person other than the corporation or its members for acts or omissions of a volunteer director occurring after January 1, 1988.
- Every director and officer of the corporation shall be indemnified by the corporation to the full extent permitted by law against all expenses and liabilities, including counsel fees, reasonably incurred by or imposed upon him in connection with any proceeding to which he may be a party, or in which he may become involved, reason of his being or having been a director or officer of the corporation, whether or not he is a director or officer at the time such expenses are incurred, except where prohibited by law. Provided that in the event any claim for a reimbursement or indemnification hereunder based upon a settlement by the director or officer seeking such reimbursement or indemnification, indemnification here in shall apply only if the board of directors with the director seeking reimbursement abstaining approves such settlement and reimbursement as being in the best interest of the corporation. The foregoing right of indemnification shall be in addition to and not exclusive all other rights to which director or officer may be entitled.
Article 4: Election, Appointments, Terms of Office
Section 1: Officers
- Candidates for office shall be limited to those persons who have been members in good standing.
- Officers shall be elected every 2 years with the president, treasurer, and gun range officer being elected on odd years. The vice-president, secretary, and archery range officer being elected on even years.
- Elections shall be by majority vote of all voting members present; absentee ballots may be issued and when verified, may be counted. Unopposed candidates may be voted in by show of hands, voting will be by secret ballot in cases where two (2) or more candidates are running for same position, by paper ballot in a locked box. The head of the nominating committee shall count votes and declare results. In case of a tie, the nominating committee head will be responsible to cast an additional deciding vote, but cannot be a candidate.
- An officer maybe re-elected for 2 consecutive terms before taking a break and he can than run for another position or his previous position as long as he receives majority vote. He may be re-elected after 2 consecutive terms for the same position or a different one if there are no other volunteers to run for the position at that time.
Section 2: Board of Directors
- Candidates for a position on the board shall be limited to members in good standing.
- When possible, two (2) persons shall be elected annually to serve a two (2) year term on the board of directors, such elections to take place at the annual meetings.
- Elections shall take place in accordance with terms outlined in Article 4, section 1 c. In the case where there are more than two (2) candidates for the board positions, each voter shall write two names on a secret ballot. The first and second place will than compete for the position being elected.
- A board member may be re-elected every 2 years for not more than 2 consecutive terms before taking a break and he can than run for another position or his previous position as long as he receives majority vote.
Section 3: Committee
- Committees shall be formed at the direction of the president or the board of directors.
- A committee shall remain in existence for as long as is necessary to fulfill its purpose.
- The head of a committee will serve by appointment from the president or board, assistants will be appointed by the committee head.
- The following special committees shall be formed annually for the specified terms:
- Gun Show Committee shall be formed shortly after the annual meeting to serve from that time through the duration of the monthly meeting following the gun show.
- Nominating committee shall be formed at least 2 months prior to the annual meeting to serve time through the duration of the annual meeting.
- Events committee shall be formed as needed shortly after the annual meeting and the committee head shall be responsible for all items pertaining to their event.
Section 4: Vacancies
- For just causes and after reasonable opportunity to be heard any officer or board member may be suspended and his position declared vacant. The following shall be considered as just cause.
- Death or disability which prevents the ember from carrying out his official responsibilities.
- Absence, without excuse to the president, for three (3) consecutive meeting.
- Misadministration or maladministration of office.
- Committing any of the acts which are just causes for suspension of regular membership as outlined in Article 6, section 3.
- When a vacancy exists in any office, a successor shall be appointed by the president and announced at the next regular meeting.
Article 5: Duties of Club Officials
Section 1: Officers
- President shall perform the following duties:
- Preside at all regular and special membership meetings.
- Act as chairman of the board of directors and preside at all meetings of the board.
- Form committees when necessary, appointing a head for each committee.
- Appoint successors to any vacant office.
- Appoint someone to record minutes of any membership or board meeting in the absence of the secretary.
- Enforce the rules and regulations of the club.
- In general, supervise the activities of club officials.
- Act according to any other instructions set out in this document, or which may be specified by the board of directors during the term of office.
- Retrieve mail. As the president, secretary, and treasurer all have a key to the post office box.
- Vice-president shall perform the following duties:
- Take over presidential duties during the president’s absence or inability to act.
- Assist with presidential duties when so requested.
- In the event that the office of president is declared vacant, the vice-president shall step up to the office of president for the duration of the term, and shall appoint a successor to the office of vice-president, who shall also serve the duration of the term.
- Secretary shall perform the following duties
- Record minutes of both membership and board meetings and read such when required.
- Maintain accurate membership records. Send 2 past due notices to unpaid members.
- Notify members of upcoming meetings as specified in Article 8, section 1 d.
- Collect mail from the post office box and distribute as necessary. President and treasurer also retain keys.
- Attend to all correspondence directed by the board.
- Keep all club records in a safe place and update as necessary.
- Post current copies of this document in the club house, where they will be accessible to the general membership. Provide a copy of this document for any member who requests one.
- Issue current membership cards to all types of members.
- Work in collaboration with the treasurer regarding membership dues.
- Treasurer shall perform the following duties
- Keep and file all financial reports, receipts, and records in an organized manner.
- Record all income and expense items in a permanent record.
- Deposit income in a timely manner to a financial institution designated by the board of directors.
- Pay expenses as directed by the board.
- Keep accurate records of banking transactions. Balance the checkbook monthly.
- Prepare any financial documents required by state or federal governments.
- Submit a monthly report of finances to the board of directors. Prepare a detailed account of the previous year’s transactions to present at the annual meetings.
- Notify secretary of each member’s current (paid) status. Send at least 2 (2) renewal notices to members who have not paid current dues.
- Can collect mail from the post office. President and secretary also retain keys.
- Can work in collaboration with secretary on membership list.
- Firearm range officer shall perform the following duties
- Personally supervise all firearms shooting events held on club property, or delegate that task to another responsible, qualified member.
- Notify the president whenever anyone but himself will be responsible for such supervision.
- Insure that all firearms events are set up in a safe manner and that all participants follow safety rules for such events.
- Establish any desired rules of the range. Submit same to the board of directors for approval and subsequent acceptance by vote of the membership.
- Post any rules of the range where they may be read by any interested member. Provide a copy of such rules to any member requesting one. Enforce such rules.
- Be in charge of all equipment and supplies relating to the use of firearms at he club, and the ordering, issuance, care, or storage thereof.
- Foster and promote such shooting events, marksmanship training, and/or safety education as is indicated by sufficient interest among club members, or as is directed by the board.
- Archery range officer shall perform the same duties as the firearms range officer except as they relate to the use of archery equipment at the club.
- Highest ranking officer present shall preside at any meeting. In the absence of any other officer. Order of rank is as follows: President
Firearms Range Officer
Archery Range Officer
- Terms of office shall begin immediately following the close of the annual meeting in December. Current officers shall preside during the annual meeting. All records shall be turned over to successors as soon as possible.
Section 2: Board of Directors
- The board of directors, with the president as its chairman shall perform the following duties
- Control and manage the activities, finances and property of the club and determine its policies with membership approval.
- Hold meetings as often as necessary to take up the business matters of the club, and present them with recommendations at the next regular membership meeting.
- Each individual board member shall have the responsibility of being available to hear the concerns of the general membership and to act upon them.
- To present a report at the annual meeting, detailing proceedings during the past year and making recommendations for the upcoming year.
- The board of directors shall have the following specific powers
- To suspend or expel a member for just cause as outlined in Article 6, section 3. Prior to such suspension, the member shall have reasonable opportunity to be heard. The board may recommend a length of time that the suspension shall remain in place. Should the member appeal the suspension, the board will resent the case, with a recommendation at the next regular membership meeting after notice thereof has been given. A majority vote of regular member’s present will make suspension and its terms final.
- To designate a financial institution to be used by the club treasurer and to designate funds from which financial transactions may be made.
- To declare a vacancy in any office as provided by Article 4, section 4.
- To designate persons to receive honorary memberships as outlined in Article 6, section 1, and to specify a length for such membership.
- To designate persons who may become life members as outlined in Article 6, section 1.
Section 3: Committees
- Committees shall perform those duties assigned to them at time of their formation as detailed in Article 5, section 1 a.
- Committee heads shall be responsible for appointing others to serve under them and shall directly supervise such appointees.
- Committee heads shall be responsible for making reports to the board of directors.
- Committee heads will be responsible to give a report on their event and ask for approval from the membership for any expenses to be incurred. The committee head shall be responsible for all aspects of their event.
Article 6: Memberships
Section 1: Eligibility
- Any citizen of the United States, eighteen (18) years of age or older, of suitable character and interest, regardless of color creed, gender or national origin, may apply for membership in the club, after being sponsored by an active member of the club, and paying annual dues in full, the applicant shall be granted a regular individual membership or a regular family membership with equal rights of participation as outlined under Article 6, section 2.
- An applicant may be denied membership if there is no sponsor who will vouch for his character.
- Any person meeting the above eligibility requirements may apply to, or have as his name submitted to the board of directors for consideration as an honorary member. In order to be considered, the applicant should have performed some valuable service to the club or community, or have shown an active involvement in programs concerning natural resources.
- Any member who has been active for ten (10) consecutive years may apply to or have his name submitted to the board of directors for consideration as a life member. The board may require that the applicant pay a certain fee to obtain the life membership, such fee to be determined by the merits of each applicant, and by the decision of the board in power at the time of application.
Section 2: Types of Memberships and Rights Thereof
- Regular individual membership: card carrying member alone has access to club facilities, and right to cast one vote in any voting matters brought up at a regular club meeting. Must pay dues annually.
- Regular family membership: card carrying member and immediate family (spouse and any children under eighteen) all have access to club facilities. Card carrying member alone has the right to cast one vote in any voting matters brought up at a regular club meeting. Must pay dues annually.
- Honorary membership: Individual is granted membership, free of charge, buy the board of directors, for a specified length of time. Card carrying member alone may have access to club facilities. Honorary members do not have any voting rights.
- Any person with a purchased or granted life membership by the board of directors shall be a member for the remainder of his life, with no requirement to pay any further dues. The card-carrying member will have access to the club facilities along with the spouse and minor children living at home. The life member will have the right to cast one (1) vote for any voting matters brought up at a regular club meeting. e. Guest membership pass: Any person wanting to try out the club property to enjoy the outdoors may apply to any member for a free guest pass. These are for three (3) visits and must be accompanied by an active member and guest member has no voting privileges.
- Members shall have the right to be issued a membership card as proof of their right to have access to club facilities and to participate in club activities. Memberships may be transferable to member’s significant other in the event of the membership holder’s death, except for lifetime membership holders.
Section 3: Suspension of membership
- For just cause and after reasonable opportunity to be heard, a member may be suspended by the board of directors. The following shall be considered just cause:
- Failure to pay annual dues after receiving two (2) notices regarding delinquency.
- Violation of club bylaws or rules.
- Behavior that is improper, unsafe, or prejudicial to the interest of the club.
- Being found guilty of violating any law that is enforced by the Michigan Department of Natural resources.
- The member may appeal such suspension by stating a desire to do so in writing and presenting such appeal to the board of directors. Appeal shall be limited to terms set forth in Article 5, section 2 b.
- Membership fees are forfeited upon suspension, or resignation.
Article 7: Dues
Section 1: Amounts
- Dues for a regular individual membership shall be fifty dollars ($60.00) per year.
- Dues for a regular family membership shall be fifty dollars ($60.00) per year.
- Renewal dues for a suspended membership are $60.00 per year.
- Dues for a working member and/or their spouse shall be reduced one dollar twenty-five cents ($1.25) an hour for every hour worked not to exceed thirty dollars ($30) per year, the following year. Minimum being $30.00 per year for a years membership.
- New member dues will be thirty ($60.00) per year with one free CMSC logo t-shirt per paid membership. A new member is defined as someone who has never been a member to the club.
- Dues for a purchased lifetime membership shall be six hundred dollars ($600.00).
Section 2: Payment of dues
- Dues are payable to the club treasurer as soon as application for membership has been accepted.
- Memberships must be renewed by June 1st of each year. All renewals will be prorated from the expiration date to June 1st of the following year at the amount of one dollar twenty-five cents ($1.25) per week for a partial month, or $5.00 per month, which from then will be due on June 1st each year thereafter.
Section 3: Delinquency
- Members who have not paid dues after having been sent two (2) notices of amount due shall be considered delinquent. Delinquency is cause for suspension as outlined in Article 6, section 3.
Article 8: Meetings
Section 1: Meeting of the Membership
- Regular membership meetings will be held the 3rd Sunday of each month. This may change due to holidays.
- The annual meeting will be held on the 3rd Sunday of December. This may change due to holidays.
- Special meetings may be called by the board of directors when necessary or convenient and may replace regular monthly meetings.
- Notice of all meetings will be sent to members in a timely manner allowing at least three (3) days, preferable seven (7) days. Notice shall include any special topics to be discussed or voted on.
- A quorum of five (5) voting members must be present to conduct business at a regular membership meeting. If a quorum is not present within one-half (1/2) hour of scheduled meeting time, the meeting shall be postponed.
- Any business matters presented shall be decided by majority vote of those members in attendance.
Section 2: Meeting of the Board of Directors
- Board meetings shall be called by the president when necessary or when requested by any other board member, or when requested by a delegation of ten (10) or more regular members.
- Notice of meeting shall be adequate and shall follow guidelines to be agreed upon by board members.
- A quorum shall be present to conduct business at a board meeting. A majority of the total current members of the board shall constitute quorum.
- Any business matters presented shall be decided by majority vote of those board members in attendance.
Section 3: Conduct
- Conduct at meetings shall be in accordance with Roberts Rules of Order.
- Order of business shall be as follows
- Call to order by presiding officer
- Reading of minutes from previous meeting
- Reports from officers and board of directors
- Old business
- New business
- Motion to adjourn
Article 9: Removal of Programs
- No program shall be added or removed without a special Board of Directors meeting with a two-thirds (2/3) vote to do so.
Article 10: Rental of Hall
- The hall may be rented by the general public or a member at any time that does not interfere with the running of the club.
- Hall will be free of charge to all charitable functions or service clubs.
- Rent for the club facilities shall be determined at the annual meeting and posted at the club facilities.
- Anyone renting the hall shall provide an insurance binder for the day of rental in the amount of $100,000 per person/$300,000 per occurrence upon request.
- A reserve deposit and signed rental agreement will be required at time of club facility reservations in the amount of one hundred dollars ($100.00). The reserve deposit is a nonrefundable deposit for cancellation of the reserve date within less than 14 days of that reserved date, and can be applied at the time of use. This is not the cleaning deposit.
Article 11: Amendments
- Any amendment or addition to the articles of incorporation and bylaws of this club shall first be referred to the Board of Directors for study.
- If the Board recommends such amendments, notice of proposed change must be sent to members, along with a date and time when the proposition will be voted on. A two-thirds (2/3) majority vote of members present at that meeting shall be required to effect change.
Article 12: Dissolution
- In the event that dissolution of the club becomes necessary, any assets remaining after satisfaction of all liabilities against the club shall be turned over to an organization with a goal of community service.
Revised on March 20, 2016 by a unanimous vote of the Board of Directors, officers, and membership present.
President: Sandy (Elmer) Klock
Vice-president: Lene’ Heinlen
Secretary: Melody Klock
Treasurer: Melody Klock
Gun Range Officer: Paul Oberlin
Archery Range Officer: Terry Doolittle
Board Member: Tom Patterson